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by | Mar 24, 2020

Maximo and Attachments

Have you ever wished for a faster way to attach a file to a record in Maximo? Or even multiple files without even opening Maximo? If your answer is ‘yes’ to any or all of these questions then keep reading as I am going to show you two pieces of the finest Maximo functionality, all developed here in house at BPD Zenith.

In this blog, I will demonstrate the following:
– Attach file(s) to Maximo record using Drag and Drop Custom Control
– ‘Attachment by Email’ to Maximo record without needing to open Maximo by sending email with attachment.

Drag and Drop Custom Control

BPD Zenith has developed a custom control that can be added to any application in Maximo that supports attachments. In ‘Asset’ application, rather than using the ‘Attachments’ link to add files through multiple clicks, you are only required to drag the files you need and drop them into drop zone of the control.

~ Drag and Drop feature ~

How to use Control:

1. Deploy Control to Maximo.
2. In application designer, open Control palette and you’ll find ‘BPD Drag and Drop’ control.

~ Locate ‘BPD Drag and Drop’ in Controls’ ~

3. Drag and drop the ‘Drag and Drop’ Control (😊) to application. If you are seasoned in manipulating applications through application designer, you can reorganise your application by creating a separate section and placing Control in that section.

~ Drag the ‘Drag and Drop’ control as shown ~

4. Go to Asset application (or the application of your choice) and select record
5. Pick the required files from desktop and drop them into drop zone of control. Files will be attached to the record.

~ Go to the application of your choice and select record. Now your Drag and Drop control should be good to go! ~

Attachment by Email

If you are lazy like me, the next logical step is to attach the files to the record in Maximo without physically needing to open Maximo. This feature is particularly useful in cases when you are not in a position to use Maximo, or when your contractor needs to submit the weekly report on Work Order, but you want to skip the part where you need to extract files from mails and personally attach them to the respective Work Orders.

The solution is simple;
1. Create mail
2. Attach files
3. Put in subject DOC:NUM, where DOC is the short form of the application file you are attaching e.g. A – Asset, PO – Purchase Order, WO – Work Order… and NUM is respective Asset Num, PO Num, WO Num etc..
4. Enter the mail address that Maximo is listening to and
5. It’s done… now you just need to send the email!

~ Attachment by email ~

After a couple of minutes, you will receive a feedback email.

~ Feedback email ~

This email notifies you that your document has been updated and your file(s) are attached.

In Maximo, the record looks similar to the following image. We can now see 3 new attachments have been added to the Asset.

~ How the record appears in Maximo ~

I hope you enjoyed these two very useful pieces of functionality.

We are always coming up with new ways to add value to your Maximo experience by developing these value-add features. If you would like to know more about this or any other product BPD Zenith is developing, please contact us.

Velibor Djukic

Velibor Djukic

Velibor has been working with Maximo for more than 13 years in Middle East and Australia. He had been working as Team Lead on large scale Maximo project such as KOC (Kuwait Oil Company). He spent last couple of years in Mobile space working with Anywhere, EZMax, and Datasplice. Currently works as Solution Architect for BPD Zenith Australia and like to share knowledge with everybody who seeks it.


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