MaxiCloud8 Essentials is a toolset of additional apps, features and administrative tools that are included as standard with every MaxiCloud system. It includes functions for both users and administrators, to provide enhanced functionality, streamline your processes, and save you time.

    Click any of the MaxiCloud8 Essentials tools listed below, for more details and a short video demo. If you need more information about any of the MaxiCloud8 Essentials tools, or you would like an in-depth demo, please contact us.

    MaxiCloud 8 Essentials: User Functions

    drag and drop title small

    Drag and Drop Attachments uses the base functionality of attachments in Maximo, but improves upon the ease at which the feature may be used. Instead of opening the attachments and browsing through the folder system to find your file, you can simply drag the file you wish to attach, and place it in the Drag and Drop
    area, as shown in the video.

    Demo video to follow shortly

    download all attachments title

    Download all Attachments adds a handy button to zip up all the attachments on a record, and download all of them as a collection.

    sharepoint adapter title

    Sharepoint Adapter is a new solution to allow Direct Print of Attached Files residing on SharePoint. It is delivered using Maximo configuration and Automation Scripts, and does not require any java code or customization.

    show attachments title

    Show Attachments enables you to view attached images, PDFs and other files much more easily, with the new Gallery tab you can simply navigate between the attachments instead of opening each one individually.

    email attachment listener title

    Email Attachment Listener enables attachments to be added to any document in Maximo by setting up a monitored mail box and 
    emailing attachments to the system. It also keeps a record of where attachments originated. 

    user profile delegate title small

    User Profile Delegates enables addition of workflow delegate and date range fields in the user profile dialog.  Filling in these fields will automatically delegate any assignments from the current user, to the selected user.  To and From Dates can also be added.  This feature is useful in many instances, one of which could be holiday or sickness cover.  

    repairs title

    Repairs Process is a new application and process for repairing Items and Assets in Maximo. All unnecessary fields have been removed, and the layout has been improved, to streamline the process and make the application very simple to understand. 

    quality audit title

    Quality Audit enables you to create new quality audits by entering relevant details and criteria.  You can include either an absolute number or a percentage of all work orders.  You can associate audits with specific work orders using filters such as assets, locations,
    job plans, PMs, priority, work order status, and dates. 

    safety bulletins title

    Safety Bulletins enables you to create safety bulletins, manage and save any actions or information relating to them, including any related measures and messages.

    planned material title

    Planned Material to PR Fields allows you to specify fields which you would like to copy the value of, from Planned Materials, to Purchase Requisitions.

    purchasing summary title

    Work Order Purchasing Summary is a new page in the Work Order application. You can view the location of all purchase lines from purchase requisitions, and any purchase orders related to the work order. You have all of the relevant spending from the work order, and
    can access each of the purchase lines, from one place.

    job plan title

    Job Plan Lock on Use is a new flag added to Job Plans, to flag them as “Lock On Use”. This means that when they are added to a work order, it is not possible to change planned materials, services, tools,
    labour or tasks.

    MaxiCloud 8 Essentials: Administrator Functions

    workflow app e title

     Workflow Admin application now has several new filterable columns in the list tab. Fields such as Invoice Number, Purchase requisition number, Purchase order number, Work orders number,
    and Company number have been included. You no longer need to
    waste time searching for related workflows, as these filterable
    attributes allow you to search for workflows associated with
    specific items in the database.

    offboarding title

    Off-Boarding Workflow - a new workflow on the 'User' application to allow User or both User and Person to be deactivated more easily.

    people app auto seq title small

     People App Auto-Sequencing - In the Person Groups tab of the 'People' application, MaxiCloud has fixed and issue with regards to sequencing.

    people app person groups title small

    People App Person Groups - a new tab in the 'People' application to display associated Person Groups, saving time against the traditional
    method of looking up associated person groups.

    Copy Person Groups Dialog title

    Copy Person Groups - allows a user to copy an existing person group, saving you time by not having to recreate a group from scratch.

    Audit Generation title

    E-Audit Table Generation - from the 'Database Configuration' application, the Audit generation functionality simplifies the process
    for administrators by enabling them to generate all the required Audit
    tables with a single button click, ensuring the necessary tables are
    set up efficiently.
     

    Query Enhancements title

    Query Manager and Enhancements Query Manager is a new application that centrally manages queries, clearly shows which
    start centre portlets the query is used on, and allows Administrators
    to change the query clause by unlocking the record. 
     

    The Query Person Group Restriction feature allows a query to be
    restricted to a person group, or multiple person groups, so that
    only people within the designated groups can view and use the query.
     

     

    Limited Security Groups title

    Limited Security Group - the Limited security group M.C.E LIMITED is setup to enable users who are a part of the group to interact with
    Work Orders that they are assigned to, and no others.
     

    When viewing Work Orders they are assigned to, fields are editable,
    and status changes can be performed.
     When viewing Work Orders they
    are not assigned to, all fields are read only, and it is impossible to
    perform status changes.
     

    Key functional improvements:

    Drag & Drop Attachments

    Drag & Drop Attachments

    A much faster and easier way to add attachments to Maximo records similar to windows explorer drag and drop functionality.

    MIN VERSION: 7.6.1.2

    CURRENT VERSION: 7.6.1.2

    Gallery Tab

    Gallery Tab

    A new page used as a visual hub for all attachments associated with a given database record – eg, assets, locations, work orders, persons, safety bulletins, etc. It records the Document ID, Description, Owner, and information about its creation.

    MIN VERSION: 7.6.1.2

    CURRENT VERSION: 7.6.1.2

    Workflow Admin Application

    Workflow Admin Application

    Introducing filterable fields in the List Tabs; attributes such as Invoice Number, Purchase Requisition Number, Purchase Order Number, and Company Number are now included – this eliminates the need to search for workflows associated with specific items in a database.

    MIN VERSION: 7.6.1.2

    CURRENT VERSION: 7.6.1.2

    People App Auto-Sequencing

    People App Auto-Sequencing

    In the Person Groups tab of the People application, MaxiCloud has fixed an issue with regards to sequencing.

    MIN VERSION: 7.6.1.2

    CURRENT VERSION: 7.6.1.2

    Work Order Purchasing Summary Tab

    Work Order Purchasing Summary Tab

    A new page added to the Work Order application so users can visualise all spending on a work order, with access to all associated purchase requisition line and purchase order line details associated with a given work order.

    MIN VERSION: 7.6.1.2

    CURRENT VERSION: 7.6.1.2

    Safety Bulletins

    Safety Bulletins

    A new application designed to allow the user to create safety bulletins and manage any actions related to those safety bulletins. It consists of general information about the safety bulletin, any reviews, any preventive measures, and any associated records.

    MIN VERSION: 7.6.1.2

    CURRENT VERSION: 7.6.1.2

    Repairs Process

    Repairs Process

    A new application and process for repairing Items and Assets.

    MIN VERSION: 7.6.1.3

    CURRENT VERSION: 7.6.1.3

    Profile Delegates

    Profile Delegates

    The addition of workflow delegate and date range fields in the user profile dialog allowing users to pass their authority to others when on leave, etc.

    MIN VERSION: 7.6.1.3

    CURRENT VERSION: 7.6.1.3

    People App Person Group Tab

    People App Person Group Tab

    A new tab in People Application to display associated Person Groups, saving time using the traditional method of looking up associated person groups.

    MIN VERSION: 7.6.1.3

    CURRENT VERSION: 7.6.1.3

    Off Boarding Workflow

    Off Boarding Workflow

    A new workflow to allow a user, or both a User and Person record, to be deactivated more easily.

    MIN VERSION: 7.6.1.4

    CURRENT VERSION: 7.6.1.4

    Copy Person Groups

    Copy Person Groups

    Allows a user to copy an existing person group, saving the user time by not having to recreate a group from scratch.

    MIN VERSION: FUTURE

    CURRENT VERSION: FUTURE

    If you need more information about any of the MaxiCloud8 Essentials tools, or you would like an in-depth demonstration - contact us today to arrange a call or demo...

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