IBM have released a small add on for removing person data from Maximo systems to help clients comply with new EU GDPR rules which become enforceable from 25 May 2018.
This add on can be applied to Maximo Asset Management versions 220.127.116.11, 7.6, 18.104.22.168, 22.214.171.124, 126.96.36.199, 188.8.131.52, 184.108.40.206, 220.127.116.11, 18.104.22.168, 22.214.171.124, and 126.96.36.199.
When an individual no longer wants you to hold their personal data in your system, you have a duty to remove it. The steps below will show you how you can do this in Maximo.
Please note, the process of deleting person data in this way is irreversible and should not be done for active users of the system.
Before you start, create a backup of your Maximo directory and the Maximo database instance.
To set it up, copy the ‘tools’ folder from Maximo-People-Data-Management-Utility-v0.1.zip and merge it with the tools folder under IBM\SMP\maximo\ .
Then run MaxPeopleDataMgmt-apply from the IBM\SMP\maximo\tools\maximo\ directory.
Restart your application server and grant the signature options in the People Application to your admin group:
- Delete Person Data
- Delete Person Data Dialog Button
- Manage People Data
As you can see from the screenshot below, two new options appear in the ‘More Actions’ menu of the People application (it doesn’t add anything to SP/Oil/HSE etc. applications but it could be easily added if necessary).
The Manage People Data option brings up a dialog allowing you to specify a list of attributes associated with person data, and what will happen to the data when “Delete Person Data” is chosen. The removal type options are Delete Row, Null the value and Scramble the data.
Clicking the Delete Person Data button will bring up a confirmation dialog explaining that this process cannot be reversed. Clicking delete will bring up a system message confirming the record was deleted.
A refresh of the record shows the results. The address field has been scrambled, the supervisor field has been nulled and the email record in the EMAIL table has been deleted.
BPD Zenith is also preparing to comply with GDPR, both for our internal processes and for our commercial offerings.